SharePoint 2010 Basic Interview Questions-Part 3

41) What is Microsoft SharePoint Portal Server?

       SharePoint Portal Server is a portal server that connects people, teams, 

      and knowledge across business processes. SharePoint Portal Server 

      integrates information from various systems into one secure solution 

      through single sign-on and enterprise application integration capabilities.

      It provides flexible deployment and management tools, and facilitates 

      end-to-end collaboration through data aggregation, organization, and 

      searching. SharePoint Portal Server also enables users to quickly find 

      relevant information through customization and personalization of portal 

      content and layout as well as through audience targeting.

42) What is Microsoft Windows Services?

       Microsoft Windows Services is the engine that allows administrators to 

      create Web sites for information sharing and document collaboration. 

      Windows SharePoint Services provides additional functionality to the 

      Microsoft Office System and other desktop applications, as well as serving 

      as a plat form for application development. SharePoint sites provide 

      communities for team collaboration, enabling users to work together on 

      documents, tasks, and projects. The environment for easy and flexible 

      deployment, administration, and application development.

43) What is the relationship between Microsoft SharePoint Portal Server 

       and Microsoft Windows Services?

       Microsoft SharePoint Products and Technologies (including SharePoint 

      Portal Server and Windows SharePoint Services) deliver highly scalable 

      collaboration solutions with flexible deployment and management tools. 

      Windows SharePoint Services provides sites for team collaboration, while 

      SharePoint Portal Server connects these sites, people, and business 

      processes—facilitating knowledge sharing and smart organizations. 

      SharePoint Portal Server also extends the capabilities of Windows 

      SharePoint Services by providing organizational and management tools for

      SharePoint sites, and by enabling teams to publish information to the 

      entire organization.

44) How do I invite users to join a Windows SharePoint Services Site? Is 

       the site secure?

       SharePoint-based Web sites can be password-protected to restrict access 

      to registered users, who are invited to join via e-mail. In addition, the 

      site administrator can restrict certain members' roles by assigning 

      different permission levels to view post and edit.

45) Can I post any kind of document?

       You can post documents in many formats, including .pdf, .htm and .doc. 

      In addition, if you are using Microsoft Office XP, you can save documents 

      directly to your Windows SharePoint Services site.

46) Can I download information directly from a SharePoint site to a 

       personal digital assistant (PDA)?

       No you cannot. However, you can exchange contact information lists with 

      Microsoft Outlook.

47) How long does it take to set up the initial team Web site?

       It only takes a few minutes to create a complete Web site. Preformatted

      forms let you and your team members contribute to the site by filling out 

      lists. Standard forms include announcements, events, contacts, tasks, 

      surveys, discussions and links.

48) Can I create custom templates?

       Yes you can. You can have templates for business plans, doctor's office, 

      lawyer's office etc.

49) How can I make my site public? By default, all sites are created 

       private.

       If you want your site to be a public Web site, enable anonymous access 

      for the entire site. Then you can give out your URL to anybody in your 

      business card, e-mail or any other marketing material. The URL for your 

      Web site will be:

      http:// yoursitename.wss.bcentral.com

      Hence, please take special care to name your site.

      These Web sites are ideal for information and knowledge intensive sites

      and/or sites where you need to have shared Web workspace.

      Remember: Under each parent Web site, you can create up to 10 sub-

      sites each with unique permissions, settings and security rights.

50) How do the sub sites work?

       You can create a sub site for various categories. For example:

  1. Departments - finance, marketing, IT
  2. Products - electrical, mechanical, hydraulics
  3. Projects - Trey Research, Department of Transportation, FDA
  4. Team - Retention team, BPR team
  5. Clients - new clients, old clients
  6. Suppliers - Supplier 1, Supplier 2, Supplier 3
  7. Customers - Customer A, Customer B, Customer C
  8. Real estate - property A, property B

  The URLs for each will be, for example:
  http://yoursitename.wss.bcentral.com/finance
  http://yoursitename.wss.bcentral.com/marketing

  You can keep track of permissions for each team separately so that 

  access is restricted while maintaining global access to the parent site.

51) How do I make my site non-restricted?

       If you want your site to have anonymous access enabled (i.e., you want 

      to treat it like any site on the Internet that does not ask you to provide a 

      user name and password to see the content of the site), follow these 

      simple steps:

# Login as an administrator
# Click on site settings
# Click on Go to Site Administration
# Click on Manage anonymous access
# Choose one of the three conditions on what Anonymous users can  

   access:
** Entire Web site
** Lists and libraries
** Nothing

Default condition is nothing; your site has restricted access. The default conditions allow you to create a secure site for your Web site.

52) Can I get domain name for my Web site?

       Unfortunately, no. At this point, we don't offer domain names for 

      SharePoint sites. But very soon we will be making this available for all our 

      SharePoint site customers. Please keep checking this page for further 

      update on this. Meanwhile, we suggest you go ahead and set up your site 

      and create content for it.

53) What are picture libraries?

       Picture libraries allow you to access a photo album and view it as a slide 

      show or thumbnails or a film strip. You can have separate folder for each 

      event, category, etc

54) What are the advantages of a hosted SharePoint vs. one that is on an 

        in-house server?

       * No hardware investment, i.e. lower costs

      * No software to download - ready to start from the word go

      * No IT resources - Anyone who has used a Web program like Hotmail can 

         use it

      * Faster deployment

55) Can I ask users outside of my organization to participate in my 

       Windows SharePoint Services site?

       Yes. You can manage this process using the Administration Site Settings. 

      Simply add users via their e-mail alias and assign permissions such as 

      Reader or Contributor.

56) Are there any IT requirements or downloads required to set up my 

       SharePoint site?

       No. You do not need to download any code or plan for any IT support. 

      Simply complete the on-line signup process and provide us your current 

      and correct email address. Once you have successfully signed up and your 

      site has been provisioned, we will send a confirmation to the email 

      address you provided.

57) Are there any browser recommendations?

       Yes. Microsoft recommends using the following browsers for viewing and 

      editing Windows SharePoint Services sites: Microsoft Internet Explorer

      5.01 with Service Pack 2, Microsoft Internet Explorer 5.5 with Service Pack 

      2, Internet Explorer 6, Netscape Navigator 6.2 or later.

58) What security levels are assigned to users?

       Security levels are assigned by the administrator who is adding the user. 

      There are four levels by default and additional levels can be composed as

      necessary.

      * Reader - Has read-only access to the Web site.

      * Contributor - Can add content to existing document libraries and lists.

      * Web Designer - Can create lists and document libraries and customize 

         pages in the Web site.

      * Administrator - Has full control of the Web site.

59) How secure are Windows SharePoint Services sites hosted by 

       Microsoft?

       Microsoft Windows SharePoint Services Technical security measures 

      provide firewall protection, intrusion detection, and web-publishing rules. 

      The Microsoft operation center team tests and deploys software updates 

      in order to maintain the highest level of security and software reliability. 

      Software hot-fixes and service packs are tested and deployed based on 

      their priority and level of risk. Security related hot-fixes are rapidly 

      deployed into the environment to address current threats. A 

      comprehensive software validation activity ensures software stability 

      through regression testing prior to deployment.

60)  What is the difference between an Internet and an intranet site?

        An internet site is a normal site that anyone on the internet can access 

      (e.g., www.msn.com, www.microsoft.com, etc.). You can set up a site for

      your company that can be accessed by anyone without any user name and

      password.

      An intranet (or internal network), though hosted on the Web, can only be 

      accessed by people who are members of the network. They need to have 

      a login and password that was assigned to them when they were added

      to the site by the site administrator.